The Interview Scheduling Problem
Recruiting teams spend hours coordinating interview times between candidates, hiring managers, and interviewers. A single scheduling round can involve 10+ emails. Multiply that by dozens of open positions and scheduling becomes a full-time job.
How Meetario Solves It
Meetario lets you create dedicated booking pages for each stage of your hiring pipeline. Candidates pick a time that works for them — no back-and-forth required.
Step 1: Create Interview Event Types
Set up event types for each interview stage:
- Phone Screen — 15-minute call with a recruiter. Use Jitsi (free) or Zoom for video.
- Technical Interview — 60-minute session with an engineer. Enable screen sharing via Jitsi or Zoom.
- Culture Fit — 30-minute conversation with a hiring manager.
- Panel Interview — Use group event type so multiple interviewers join the same call.
Step 2: Distribute with Round-Robin
For teams with multiple recruiters or interviewers, set the event type to round-robin mode. Meetario automatically distributes candidates across available interviewers based on their calendar availability — ensuring fair workload distribution.
Step 3: Send the Link to Candidates
Include the booking link in your outreach email or your ATS. The candidate selects a time, provides their details via custom fields (resume link, LinkedIn profile, role applied for), and the interview is confirmed automatically.
Step 4: Automatic Notifications
Both the candidate and interviewer receive confirmation emails with the video meeting link. Set up Telegram, Slack, or Microsoft Teams notifications so your hiring team gets instant alerts for new bookings.
Custom Fields for Candidate Data
Add custom fields to your interview booking page to collect information upfront:
- Position applied for (dropdown)
- Resume/CV link (text field)
- LinkedIn profile (text field)
- Years of experience (number field)
- Preferred programming language (dropdown — for technical roles)
CRM Integration
Connect HubSpot, Salesforce, or Pipedrive to automatically create contacts for candidates when they book an interview. All meeting data syncs to your CRM for pipeline tracking.
Avoid No-Shows
Meetario sends automatic reminder emails before the interview. Add Telegram or WhatsApp notifications for real-time reminders that candidates are more likely to see.