How to Get Booking Notifications in Discord

Why Discord Notifications

If your team already lives in Discord, Meetario can send booking notifications directly to any channel. New bookings, cancellations, and upcoming meeting reminders appear as rich embeds — color-coded and easy to scan without opening Meetario.

How It Works

Meetario uses Discord Incoming Webhooks. You create a webhook in your Discord server, paste the URL into Meetario, and all booking events for that user are posted to the channel. No bot to install, no permissions to manage — just a webhook URL.

Step 1: Create a Discord Webhook

Open your Discord server and go to the channel where you want notifications (e.g., #bookings or #scheduling).
Click the gear icon next to the channel name to open Channel Settings.
Go to Integrations → Webhooks → New Webhook.
Give it a name like Meetario and optionally upload the Meetario logo as the avatar.
Click Copy Webhook URL. The URL looks like https://discord.com/api/webhooks/123456/abcdef....

Step 2: Connect in Meetario

Go to /app/integrations and find the Discord card.
Click Connect and paste the webhook URL.
Click Save. Meetario sends a test message to the channel to verify the connection. You should see "Meetario connected successfully!" in Discord.

What You Receive

Discord messages use rich embeds:

New Booking (green) — event type, date/time, guest name, duration, and a join link if a video meeting is attached.
Cancellation (red) — event type, scheduled time, and guest name.
Reminder (yellow) — how soon the meeting starts, event details, and a join link.

Team Setup

Each team member can connect their own Discord webhook. This means different team members can receive their booking alerts in different channels — or everyone can share the same channel. In round-robin event types, only the assigned host receives the notification.

Troubleshooting

Not receiving notifications

Verify the webhook URL is still valid. Discord deletes webhooks if the channel is deleted or the webhook is manually removed.
Check that the integration shows "Connected" in Meetario.
Make sure you have not muted the channel in Discord.

Webhook URL invalid error

The URL must start with https://discord.com/api/webhooks/ or https://discordapp.com/api/webhooks/. If you copied a different Discord URL, go back to Channel Settings → Integrations → Webhooks and copy the correct URL.

Disconnecting

Go to /app/integrations and click Disconnect next to Discord. You can also delete the webhook in Discord server settings.